To make everybody’s lives easier, we have a consistent set of policies for Orca Running events. Check them out below:
In the event that you are unable to participate in one of our races, you have three options:
- Defer your entry to the same race in the following year. See below for the payment button for a deferral. Please note that requests for deferral must be sent before the Wednesday on race week (i.e. before Tuesday at 11:59pm)
- Transfer your entry to another runner. See below for more information and instructions.
- Switch your entry to another Orca Running event in the same year. See below for instructions.
Since the vast majority of race costs are incurred prior to a race and are non-refundable, we do not issue refunds for races.
If you’d like to defer a race, please use the below instructions. Please note that requests for deferral must be sent before the Wednesday of race week, i.e. before Tuesday night at 11:59pm. There is a $15 deferral fee payment for any 5k, 8k, or 10k race and a $25 deferral fee payment for any race 15k or longer.
Participant transfer, or bib exchange, is when a bib is transferred from one participant to another in the same race. Example: Amanda is signed up for the Orca Half, but her childhood bestie is coming into town that weekend, so now Amanda can’t run. Amanda finds someone (Joe) to take her spot in the race. This costs $10 and is paid online through RunSignUp.com by the person taking over the bib. Bib transfers can be done online up until registration closes, and after that can be done in person at packet pickup or on race morning.
Race transfer is switching from one Orca Running race to another. Race transfer requests must be sent before the Wednesday of race week, i.e. Tuesday night at 11:59pm. You can transfer into any race with open registration. Example: Thomas More is signed up for the Iron Horse Half, but has a book publishing tour for Utopia that conflicts with the race. So, he transfers to the Orca Half. This costs $15 + any difference in registration prices and is paid online through RunSignUp.com
Distance transfer is switching distances, i.e. switching from the half to the 10k. This is, for obvious reasons, only available at the races where there is more than one distance offered. Example: Bartholomew was signed up for the half, but he ran out of motivation to train, so now he wants to switch to the 10k. This costs $5 + any increase in registration prices.
All three kinds of transfers are done automatically online through our registration company, RunSignUp.com. This option is only available up until the time that online registration closes. You can still transfer distances after that, but it will need to be done in person or at packet pickup. PLEASE NOTE: Do not switch distances without notifying us. It will cause errors with the results. Just imagine if you switch from the 10k to the 5k, your time could suddenly become very competitive, messing up the results and delaying the awards.
At a race, we recognize the top three overall finishers in each distance and gender over the PA system. For example, top three women and men in the 5k, 10k, etc. We do our best to announce the winners as quickly as possible.
We also have age group awards as well, for the top three finishers in each age group. Age group increments vary from race to race, but are generally 5 or 10 year increments. Participants should check their results at the results booth after running to see if they have placed in their age group. If they are in the top three, they can pick up their award at the Orca Running booth. Please note that awards are doubled up for the top overall finishers and age group winners–i.e. if you were 2nd overall and 1st in your age group, then you get both prizes. Awards are only available for pickup at the race at the Orca Running booth. We do not mail out awards after a race. We urge you to check your results before leaving to see if you placed and to collect your award.
If you are unable to attend a race, but would still like to get your shirt or medal, we recommend that you send a friend or family member to the race to pick them up. We do not offer pickup services or delivery by mail of race swag.
We allow shirt exchanges at all our races, after the race. There are no shirt exchanges prior to the race. If you’d like to exchange your shirt, don’t run in it, and bring it to the big blue Orca Running tent, where we can exchange it for your desired size. We cannot guarantee that we will have the desired size but generally we have extra shirts.
Guaranteed Shirt Size
If you register for the race after the guaranteed shirt size date, your shirt size is not guaranteed and you will receive your shirt after the race and not at packet pick up. Everyone will receive a shirt; however your size is not guaranteed.
Discounts and Coupons
Discounts and coupons are not applicable to previous purchased registrations and cannot be applied to the Orca Running Pass Subscription or Bundle.